Whether you're planning a community festival or any other special event, we're here to guide you through the permitting process.
Why You Need a Special Events Permit
A Special Events Permit is required for events that impact public spaces or require special accommodations. This includes, but is not limited to, the following:
- Public Gatherings (festivals, parades, markets)
- Outdoor Events (concerts, weddings, outdoor markets, charity runs)
- Events Affecting Traffic or Public Safety (road closures, large crowds, or significant noise)
Application Process
Review Requirements
- Before you apply, make sure to review the event requirements and guidelines of the City Code to ensure your event meets all criteria.
- When to submit:
- If your event will have fewer than 100 persons in attendance, you must submit no less than 10 days prior to the event.
- If your event will have more than 100 persons in attendance, you must submit no less than 30 days prior to the event.
- Applications will not be accepted or reviewed more than six months prior to the event.
Prepare Required Documents for Upload
- Proof of Insurance: General Liability Insurance in the amount of $1,000,000 (minimum) is required; a certificate of insurance must be provided at least 10 days prior to the event. The City of Williamsburg must be named as an additional insured for such insurance for purposes of the event. Note: If you do not submit your Certificate of Insurance with the application, you may be pre-approved for a Special Events Permit; however, you will not receive your permit until the COI is uploaded to the application.
- Event Site Map/Layout: Walks, races, and parades must have the route included on the map.
Complete the Application Form
- Fill out the application and upload your supporting documents through the online system (SM Apply).
- Submit a $50.00 application processing fee
Review and Approval
- Your application will be reviewed by our team. We may contact you for additional information or clarification. You can view the status of your application at any time through the online system. Once approved, you will receive your permit and any additional instructions.
Prepare for Your Event
- Ensure all plans are in place as outlined in your permit. Follow all regulations and guidelines to guarantee a safe and successful event.
Contacts
General Inquiries
Sarah Seward, Economic Development Specialist
757-220-6116
Vendor Licenses
Commissioner of Revenue
757-220-6150
Extra Duty Police & Road Closures
Major Ashley Nichols
757-259-7217
Food Trucks
Chief Dwayne Adams
757-220-6226
Tent Requirements
Codes Compliance
757-220-6134
Health Department
Peninsula Health Department
Special Events Permit Application
Whether you're planning a community festival or any other special event, we're here to guide you through the permitting process.
Why You Need a Special Events Permit
A Special Events Permit is required for events that impact public spaces or require special accommodations. This includes, but is not limited to, the following:
- Public Gatherings (festivals, parades, markets)
- Outdoor Events (concerts, weddings, outdoor markets, charity runs)
- Events Affecting Traffic or Public Safety (road closures, large crowds, or significant noise)
Application Process
Review Requirements
- Before you apply, make sure to review the event requirements and guidelines of the City Code to ensure your event meets all criteria.
- When to submit:
- If your event will have fewer than 100 persons in attendance, you must submit no less than 10 days prior to the event.
- If your event will have more than 100 persons in attendance, you must submit no less than 30 days prior to the event.
- Applications will not be accepted or reviewed more than six months prior to the event.
Prepare Required Documents for Upload
- Proof of Insurance: General Liability Insurance in the amount of $1,000,000 (minimum) is required; a certificate of insurance must be provided at least 10 days prior to the event. The City of Williamsburg must be named as an additional insured for such insurance for purposes of the event. Note: If you do not submit your Certificate of Insurance with the application, you may be pre-approved for a Special Events Permit; however, you will not receive your permit until the COI is uploaded to the application.
- Event Site Map/Layout: Walks, races, and parades must have the route included on the map.
Complete the Application Form
- Fill out the application and upload your supporting documents through the online system (SM Apply).
- Submit a $50.00 application processing fee
Review and Approval
- Your application will be reviewed by our team. We may contact you for additional information or clarification. You can view the status of your application at any time through the online system. Once approved, you will receive your permit and any additional instructions.
Prepare for Your Event
- Ensure all plans are in place as outlined in your permit. Follow all regulations and guidelines to guarantee a safe and successful event.
Contacts
General Inquiries
Sarah Seward, Economic Development Specialist
757-220-6116
Vendor Licenses
Commissioner of Revenue
757-220-6150
Extra Duty Police & Road Closures
Major Ashley Nichols
757-259-7217
Food Trucks
Chief Dwayne Adams
757-220-6226
Tent Requirements
Codes Compliance
757-220-6134
Health Department
Peninsula Health Department